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Consortium for Collaboration of Veterinary
Education between Japan and Thailand

(CVE Consortium)

CHARTER

Preamble

To eradicate animal infectious diseases and zoonoses, ensure food safety and security, and develop sophisticated clinical techniques, there is a moral imperative for veterinary science to be actively engaged in education to foster talented human resources who can contribute to meeting these challenges related to complicated interconnected issues in Asia.

An effective way to nurture such human resources by veterinary education institutions is through strategic alliance in consortia and with other networks.

Therefore, the veterinary education institutions listed hereunder, with the affixed signatures of the authorized representatives, do enter into a covenant to form a consortium and work together to resolve under the spirit and principles of cooperation in accordance to the following specific provisions, with funding provided by the Ministry of Education, Culture, Sports, Science & Technology of Japan from November 2013 to March 2018 under the ASEAN International Mobility for Students Programme.

Article 1- Name and Purpose

1.1 The alliance shall be called the "Consortium for Collaboration of Veterinary Education between Japan and Thailand" (hereafter referred to as the "CVE Consortium" or "The Consortium").

1.2 The CVE Consortium is a network of committed veterinary education institutions, which fosters human resources with competencies that are essential for developing practical solutions to issues concerning the veterinary sciences.

Article 2 - Membership

"2.1 The CVE Consortium comprises the veterinary schools of Hokkaido University, the University of Tokyo, and Rakuno Gakuen University in Japan and Kasetsart University and Chulalongkorn University in Thailand, which are all leading academic institutions possessing strong education and research experiences in the development of the veterinary sciences and offering graduate coursework in these fields.
"

2.2 Affiliate members may participate in AIMS activities for the benefit of Thailand and Japan.

Article 3 - Principles of Engagement

3.1 Members share a common commitment to uphold the vision and aspiration of tight collaboration of veterinary education and sciences in Asia.

3.2 Members share the conviction that to develop veterinary science in Asia, veterinary education is a pathway that involves the active participation of veterinary education institutions in Japan and Thailand.

Article 4 - Governance and Management

4.1 The governance and management of the CVE Consortium shall be designed to enable flexible and agile operation.

4.2 There shall be an International Steering Committee consisting of the head and another representative of each member institution.

4.3 The International Steering Committee shall be responsible for general operational policy, and procedures with regard to membership, governance, management, and any other aspects required in the functioning of the Consortium as a whole.

4.4 Both Japanese and Thai universities may form National Steering Committees, which consist of five faculty members of each veterinary institution, including the heads of school affairs and international affairs.

4.5 There shall be a Japanese academic advisor staying in Bangkok and a Thai academic advisor in Sapporo, who shall be advisors of the Steering Committees in Japan and Thailand.

4.6 The International and National Steering Committees can organize task forces to undertake specific functions if needed.

4.7 Decisions by the International and National Steering Committees shall be made by consensus, but in the event that voting is deemed necessary on a particular issue, a two-thirds vote is required for all matters regarding the CVE Consortium Charter, and a simple-majority vote is required for all other matters.

4.8 Both steering committees shall allow members to use proxies in the event of a vote.

4.9 The regular meeting of the International Steering Committee shall be held 3 times a year at the Secretariat, at a member institution, or via the Internet. A program leader shall chair the International Steering Committee meetings.

4.10 The regular meetings of the National Steering Committee shall be held at least twice a year--before the beginning of a student exchange program and after its end--at the Secretariat, at a member institution, or via the Internet. The program leader and the head of the meeting's host institution or his/her designee shall chair the National Steering Committee meetings.

4.11 Special meetings of the International and National Steering Committees may be called at their request of at least half of their members.

4.12 Hokkaido University shall serve as the Secretariat of the Consortium and create a Central Office to conduct the work of the Secretariat.

Article 5 - Duties and Responsibilities

5.1 Members shall aspire to uphold and promote the purpose and objectives of the Consortium.

5.2 The National Steering Committee shall undertake the functions listed below:
1) To arrange curricula for participating students jointly with faculty at the home university, taking responsibility for course content, transfer credits, and academic calendars.
2) To liaison between Secretariat and member universities.
3) To deliberate and decide on important concerns regarding operations of the Consortium in each country.

5.3 A Japanese academic advisor staying in Bangkok and a Thai academic advisor in Sapporo shall undertake the functions listed below:
1) To take care of inbound and outbound students participating in this program.
2) To liaison and coordinate among steering committees, the Secretariats, and member institutions.

5.4 Members shall actively participate in the activities of the Consortium.

5.5 Members shall attend meetings of the Consortium.

5.6 The Consortium shall endeavor to raise funds for its activities.

Article 6 - Student Exchange Activities

The universities in the CVE Consortium shall implement the exchange of students
between Japan and Thailand as follows:

6.1 The universities shall each year accept and send the following numbers of students from and to each other: Hokkaido University (10 students), the University of Tokyo (5 students), Rakuno Gakuen University (10 students), Kasetsart University (25 students), and Chulalongkorn University (5 students). The actual number of students exchanged will be determined each year by mutual consultation in advance.

6.2 The students participating in the exchange program shall be selected initially by the home university, and the host university will make final admission decisions in each case.

6.3 The period of enrollment of the students at the host university shall not exceed the term decided by the home university.

6.4 The host university shall waive fees for admission and tuition for the students from the other member universities.

6.5 Travel expenses, cost of living, or other necessary expenses incurred by the students shall be the responsibilities of the individual students or their sponsors. This shall not preclude the application of scholarships from independent institutions to cover such expenses. Accommodation expenses shall be covered by the host university if possible.

6.6 The field of study for each student shall be such that the host university provides appropriate courses for study. The advisors staying in Hokkaido University and Kasetsart University shall provide advice to students.

6.7 In order to carry out the study abroad period successfully, each student shall possess the level of language ability requested by the host university to complete the appropriate courses of study.

6.8 Participating students shall continue as candidates for degrees at their home university.

6.9 Each university shall agree to provide to the others documentation of course work completed by participating students and appropriate academic information on their performance. Units passed at the host university can be accepted for credit at the home university.

6.10 The host university shall assist the students in finding adequate housing on or near the campus.

6.11 To be eligible to participate in the exchange program, students must purchase the health insurance required by the host institution. The cost of any health insurance required, as well as any medical expenses not covered by such insurance, shall be the personal responsibility of the exchange students.

6.12 During the period of the student's stay at the host university, the host and home universities must work in cooperation with each other to ensure the safety of students in a state of emergency.

Article 7 -Validity, Amendments, and Interpretation 

7.1 The Charter shall take effect upon ratification by the founding members from 1 January 2014 and remain valid until 31 March 2018, unless it is updated or replaced by the Steering Committees.

7.2 Amendments on specific provisions of the Charter can be made at meetings of the International Steering Committees.

7.3 Any member can choose to withdraw from membership by a written notification six months in advance.

7.4 Differences in interpretation of any provision of the Charter shall be resolved by the International Steering Committees.

Dean Faculty of Veterinary Medicine Hokkaido University

Head Department of Veterinary Medicine The University of Tokyo,

Dean Faculty of Veterinary Medicine Rakuno Gakuen University

Dean Faculty of Veterinary Medicine Kasetsart University

Dean Faculty of Veterinary Medicine Chulalongkorn University

Witness

Director of School Affairs Faculty of Veterinary Medicine Hokkaido University

Director of School Affairs Department of Veterinary Medicine The University of Tokyo,

Director of School Affair Faculty of Veterinary Medicine Rakuno Gakuen University

Director of School Affairs Faculty of Veterinary Medicine Kasetsart University

Director of School Affairs Faculty of Veterinary Medicine Chulalongkorn University

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